Technology Software

How to Do Video Conferencing

    Setting up a Video Conference

    • 1). Select a video conferencing program. There are a wide range of options available for video conferencing. You should consider your needs and your budget when selecting the best program for your situation. In many cases, video conferencing is used as a business tool. In this case, the video conferencing service provider should specialize in working with businesses and large groups of people. If, on the other hand, you are looking to use the program to connect with other individuals for more casual interactions, you may want a smaller, less complicated program that will run on your home computer with minimal hardware.

    • 2). Select a space for your video conferencing. If you are planning to attend a video conference from your own home, this may be as simple as setting up your conference at your desk. For a larger company setting up a video conference, a special room will need to be dedicated to video conferencing. Whatever your location, take a look at the things your audience will be able to see around and behind you. If you are trying to project a professional image, you may need to take down the posters hanging behind your desk.

    • 3). Equip your video conferencing space with a camera. In most cases, you will only need a basic webcam with a microphone. Many computers now come with an appropriate built-in webcam. For an office equipping a video conference room, the webcam may need to be equipped from a higher vantage point on the far end of the room to ensure the entire group is visible on the screen. A T1-speed connection is also useful for business video conferencing.

    • 4). Install any other necessary equipment. The extent of the hardware you will need depends largely on the service provider you are using and the needs of your end of the conference. As an individual, you may not need anything more than a stable Internet connection and standard computer speakers. An office will probably need to equip a large monitor for showing the conference, larger speakers and microphones.

    • 5). Set up a time for your video conference and send invitations to your attendees. When the appointed time arrives, connect to your video conferencing service and begin your conference. The process will vary with your individual set up, but this should be as simple as turning on your webcam and speakers, connecting to the Internet and accessing the video conferencing program.

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