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Form A Singapore Company - Singapore Company Secretarial Services

One of the requirements for entrepreneurs who are incorporating a Singapore company is to employ a company secretary who would manage different responsibilities necessary for incorporation. A company secretary should be hired within six months of incorporation as stated in Singapore Companies Act.

A Company Secretary must be a Singapore resident who is a Singapore citizen or permanent resident, Singapore Employment Pass/ EntrePass/Dependant Pass holder.

Below are the common responsibilities of a company secretary:

Board Meetings - Co-coordinating the operation of the companys formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes; and ensuring that correct procedures are followed.

General Meetings - Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-coordinating the administration and attending of meetings, taking minutes; and ensuring that correct procedures are followed.

Company Constitution - Ensuring that the company complies with its constitution; drafting and incorporating amendments in accordance with the correct procedures.

Statutory Registers and Books - Maintaining statutory registers.

Report and Accounts - Coordinating the publication and distribution of the companys annual report, accounts and interim statement, and the preparation of the directors report.

Share Registration - Maintaining the companys register of members; dealing with transfers and other matters affecting shareholdings; and dealing with queries and requests from shareholders.

Shareholder Communication - Communicating with the shareholders (i.e. through circulars); payment of dividends and interest; issuing documentation regarding rights issues and capitalisation issues; general shareholder relations; and relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring - Monitoring movements on the register of members to identify an apparent stake-building in the companys shares by potential takeover bidders; and making inquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring - Implementation of changes in the structure of the companys share and loan capital and devising; implementing and administering directors and employees share participation schemes.

For other company secretarial responsibilities, please do not hesitate to visit

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